Working With a Virtual Assistant

By RitaJo on August 8, 2008

Now you have investigated and researched the concept of Virtual Assistant (VA), you have finally decided to give it a try. Congratulations! As an entrepreneur and small business owner, you will quickly realize that you made a wise business decision. Your plate will suddenly be cleared of all those pesky “to do” items.  Your “bottom line” will increase. You will have more energy and time to spend with your family. They will appreciate it. For the first time, you can close early on Friday and get started on your weekend with the peace of mind that everything is taken care of.

Keep in mind, when working with a Virtual Assistant, it is important to keep an open line of communication. If possible, give your VA a list of tasks with proposed due dates, preferably 3-4 weeks in advance. Chances are you are not your VA only client. With advance notice, your Virtual Assistant can complete your tasks in plenty of time. Last minute notice leaves room for error. “Haste makes waste.”

Try to keep your communications to a minimum. When you interrupt your VA’s “train of thought,” it takes time to refocus on your project that they are currently working on. We realize that traditionally employers are accustomed to having their employees available at their “beck and call.” However, VAs are not employees. We are entrepreneurs and small business owners just like you. We don’t work for you, we work with you.

All in all, the advantages in working with a Virtual Assistant outweigh the advantages of the traditional working relationship. As you know from your research, you do not have to provide any benefits, equipment, or office space and, most importantly, you will pay only for the actual time you will use.

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A Feature for Online Businesses

By RitaJo on July 18, 2008

If you would like to add your signature to your online communications; for example, email signature blocks, email marketing campaigns and/or blog posts, check out http://mylivesignature.com. You can create an electronic version of your signature in five simple steps, and it’s free. It is much simpler than scanning your signature. With the increased level of identity theft, this is also a way you can protect yourself. An electronic signature is not the same as your actual signature. Therefore, your signature cannot be copied for the purpose of stealing your identity.

If you are a Virtual Assistant, you can create an electronic signature for your clients to be used in their correspondence. It is especially useful for business letters, which will be used for merge projects. Your clients will not have to sign each and every letter.

Whatever digital content you may have, you can personalize it by adding an electronic signature.

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Virtual Assistant Services

By RitaJo on July 4, 2008

Are you a new entrepreneur or small business owner? Do you have a small staff and just learned that you are going to have an open staff position in two weeks? Or because of overload of work, you need temporary assistance?

If this sounds like you, I have the perfect answer for you. A Virtual Assistant (VA) can be the solution in all of the above-mentioned scenarios. Due to downsizing, company closed its doors, can’t find employment, whatever the reason is, you have decided to start your own home-based business. You realize that you need administrative assistance; however, you have limited funds, as well as no space to accommodate another person. A Virtual Assistant is the answer for you. You will pay only for the actual time used; not for a part-time or full-time salary. Plus, you will not have to provide any benefits or office equipment. With your limited funds and space, this is the perfect solution.

Maybe your situation involves the next scenario. Billy Bob has just handed you his two weeks’ notice of resignation. So, in two weeks you will be understaffed. Should you outsource the tasks involved with this position or should you hire a replacement? Your other choice would be to hire temporary assistance, which will give you more time to select another candidate for the position. A Virtual Assistant is the answer. A VA also provides temporary service. If you work with a VA rather than hire a temp agency, you will not have to pay the surcharge fees.

Perhaps you are aware of a huge project coming down the pike, and your current staff will be overloaded with work as a result of this project. Once again, a Virtual Assistant is the answer and can assist you with the overload of work on a temporary basis.

Whichever situation you may find yourself in, a Virtual Assistant can come to your rescue.

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